Finance Department

Table of Contents

Introduction

DESCRIPTION OF OPERATIONS

The Finance Department consists of the Finance Director, Assistant Finance Director, and three Accounting Clerks. The Finance Director serves two roles: first he is responsible for the financial management and fiscal affairs of the Village and, second, he is responsible for the Information Technology of the Village.

The Finance Department provides an internal service function for the Village Board and administrative operations. Its mission is as follows:

1.      Financial Management: To prepare timely and accurate financial information for analysis and decision making. Services include monthly and annual accounting, payroll, and analysis work; preparation of monthly and annual financial statements; preparation of the annual Tax Levy, and the coordination and development of the annual budget.

2.      Cash, Investment, and Debt Management: To develop and maintain investment policies and strategies to maximize the Village’s funds while maintaining safety and liquidity, including overseeing debt structure to ensure that reasonable levels are maintained in relation to cash position and fund balances.

3.      Information Technology: To develop and maintain the Village’s current and emerging technologies. Services include:

·        Administration of the Village’s wide area network system.

·        Server and workstation hardware and software support and maintenance; support of the Village’s main Financial, Community Development, and Police systems.

·        Support and maintenance of the Village’s web site and emerging Internet technologies.

·        Development of current and long range planning in order to keep the Village’s operations technologically up to date. 

Staff

• The Finance Department consists of the Finance Director, Assistant Finance Director, and three Accounting Clerks.

• The Finance Director serves two roles: management of the fiscal affairs for the Village, and management of Information Technology systems for the Village.  The Finance Director supervises the department’s staff and is involved daily with budgeting, financial analysis, treasury, debt management and information technology. 

• The Assistant Finance Director’s primary responsibility is financial reporting and the general ledger and acts as a back-up for budgeting, financial analysis, the treasury, debt management and information technology.

• Accounting/Water Billing Clerk is responsible for all matters regarding utility billing.

• The Accounting/Accounts Payable Clerk is responsible for all matters regarding accounts payable and the Village’s payroll.

• The Accounting/Accounts Accounts Receivable Clerk is responsible for all matters regarding accounts receivable and cash receipts. 

Water Billing 

Customers are billed on a bi-monthly basis for water usage. Bills are mailed during the second week of January, March, May, July, September and November and payment is due 25 days after the billing date. A 10% penalty is applied if payment is not received by the due date, regardless of when the payment was postmarked. There is no grace period for water bills. Charges which are not paid may be subject to disconnection of service. Residents should contact the Village if they notice a discrepancy between the readings of the inside meter and outside remote register. Also, residents who are moving must call the Village to schedule an appointment for a final reading and to provide information on the new water customer.

Credit Card Payments & Water Bill E-Pay

Village water customers can pay their water bills (or other items) either at the Village Hall front counter or online with a Visa or MasterCard.  Online Users will be asked to provide several pieces of information on a secure site including their water billing account number (the first 10 digits should be entered into the first box and the last two digits in the second box), billing name and address, credit card number, expiration date, security code and other pertinent billing information.  Please note that there is a 3% convenience fee per online transaction.  Anyone experiencing technical difficulties should contact the water billing clerk, Barb Joyce, at 654-8181, extension 203. 

Click the link below to pay water bills online

Water Bill E-Pay

Direct Debit Program for Utility Bills

A direct debit program for payment of water/sewer bills is available.  This optional payment plan is a free serving being offered by the Village which will allow you to have your payment automatically deducted from your bank account.  Each transaction will appear on your monthly bank statement.  You will continue to receive statements from the Village of Burr Ridge so you can track your water consumption and keep a record of each automatic payment.  To enroll in the direct debit program for payment of water/sewer bills, print the web page form, complete the Authorization Agreement and attach a voided check indicating the bank account that is to be debited.  Please return both forms to the Village of Burr Ridge Finance Department, 7660 County Line Rd., Burr Ridge, IL 60527.  This Direct Debit option only applies to your utility bill from the Village of Burr Ridge.  It does not apply to sewer bills from Flagg Creek Water Reclamation District or DuPage County Public Works.  If you have questions regarding this payment option, contact the Finance Department at 654-8181, extension 203.

Click Here for Direct Debit Form to Print

Annual Audit

The 2006-07 Annual Financial Report is a compilation of the Village’s financial records with accompanying notes.  The Village received a clean “bill of health” for its financial records.  The Independent Auditor’s Report at the beginning of the audit provides an unqualified opinion – which means that the financial statements “present fairly, in all material respects, the respective financial position of the Village as of April 30, 2007.”

If you would like to receive a copy sent or emailed, please contact

Jerry C. Sapp
Finance Director
(630) 654-8181 Ext. 200
Email: jsapp@burr-ridge.gov

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Copyright © 1997 Village of Burr Ridge
Jerry C. Sapp, Webmaster, jsapp@burr-ridge.gov
Last modified: February 08, 2006